School Accounts & Quotes
If you are a new school customer, please Click here to download our W9 along with our payment processing form (required if you wish to have NET30 terms). It's best to do this BEFORE placing your first order to ensure we set up your account correctly.
Setting up your account allows you to shop our website and submit your selections to us directly. We can then review your request, add any applicable discounts, make suggestions etc, and then send it back to you as a draft order that you can turn in to get your purchase order.
Our robust website is available 24/7 for you to obtain quotes for the supplies you need for your art classroom!
- Browse through the items in our webstore and add them to your cart.
- On the cart page, enter your shipping details to get a quote for delivery, freight or small package (UPS or FedEx) shipment
- Edit your order to meet your budgetary needs if necessary
- If tax is showing on your order, it's because we haven't yet processed your form submission. You can still submit your order and we will update your tax status before sending back your draft.
- Click the green checkout button to proceed and scroll down past all of the direct payment methods. If you do not already have a school account set up, you will see a "payment method" of "teacher getting a quote." Use that and we will understand. If your school IS already set up with us, then you will only see a blank space for the PO along with something like "pay later". Feel free to just type in that box "Quote"
- You can also leave us any notes in the comments section of checkout. :)
We believe this will both speed up your process for getting prices on supplies and increase accuracy.
If you need a quote for kilns, wheels, or other ceramic equipment for a bid, please contact us here to start that process
Typically this is how things work:
Teacher obtains prices on materials and fills out a REQUISITION
The requisition gets turned in to the office and the office creates a PURCHASE ORDER
The purchase order is sent to the vendor who then fills the order and creates an INVOICE for it
The INVOICE is sent in to the school and/or district office showing the purchase order number on it.
The district office matches up the INVOICE from the VENDOR with the approved PURCHASE order and confirms product has been received. Then with most districts it’s included in a giant packet of bills that have to be approved at a board meeting and then the checks are sent.
This is the way we have understood school districts to manage purchasing for about 20 years or so, though since the pandemic, I seem to be asked for invoices an awful lot. I’m not sure if it’s just a language thing or if schools have actually changed how they do business. Many years ago we received warnings from school districts not to provide materials without an approved purchase order. The school PO represents approval to use funds and without that number on our invoice, schools often will not pay an invoice because the teacher was not authorized to purchase items, so we do require official purchase orders before we can ship an order.